To learn about the functions available at the top of the portal, see Portal Banner Functions.
Use this page to explore all the documents in the portal. The Knowledge Directory is similar to a Windows Explorer file system tree in that documents are organized in folders and subfolders.
A folder can contain documents from various sources, subfolders, and links to related communities, folders, portlets, experts, and content managers. If your administrator has given you permission, you might also be allowed to add documents to the Directory, or submit yourself as an expert on a particular topic.
When you open the Directory, you see the folders and subfolders to which you have at least Read access.
To edit the directory (add or edit folders), click
Edit Directory.
For information on editing the Directory, see Edit
Directory.
Note: You must have the Edit Knowledge Directory activity
right to see this button. You must also have at least Edit access to a
folder or document to be able to edit the folder or document.
To open a folder or subfolder, click its name.
If the folder includes a description, it appears as a tooltip. To view the description, place your mouse over the folder name.
After you have opened a Directory folder, you see additional features:
On the left, you see the documents to which you have at least Read access. Each document includes an icon to signify what type of document it is (for example: web page, PDF, MS Word document), the document name, the document description, when the document was last modified, a link to view additional document properties, and a link that displays the URL to this document (enabling you to e-mail a link to the document).
To open a document, click its name.
To view the properties of a document, click the Properties link under the document description.
To tell other portal users about a document:
Under the document description, click Send Document Link.
In the Document Link dialog box, copy the text, then click Close.
In your e-mail application, paste the text into an e-mail message and send it.
When other portal users click the URL in your e-mail, the document opens. If a user does not have permission to see the document, an error message is displayed.
To submit a document to the portal, click 
Submit Documents.
For information on submitting documents, see Submit
a Document.
Note: You must have at least Edit access to the folder
and at least Select access to the content source that provides access
to the document to be able to submit a document.
At the bottom of the list of documents, you see page numbers indicating how many pages of documents exist in this folder.
To view another page of items, click a page number or click Next >>.
To change the sort order of documents between ascending and descending, in the Sort by drop-down list, select the desired option: Document Name Ascending or Document Name Descending.
To change the number of documents that are displayed per page, in the Items per page drop-down list, select the desired number. By default, 20 items are shown per page.
To filter the documents by document type (for example, MS Word documents or PDF documents), in the Show only item type drop-down list, select the desired document type.
On the right, you see the subfolders in this folder, and any objects
that the folder administrator has specified as related to this folder.
Note: You see only those folders and objects to which you
have at least Read access.
Under Subfolders, you see the subfolders in this folder.
To open a subfolder, click its name.
To create a subfolder in this folder, click
Create Folder.
In the Create Document Folder dialog box, type a name and description
for the folder, and click OK.
Note: Beneath the banner, you see the hierarchy for the folder you are viewing (sometimes referred to as a breadcrumb trail). To move quickly to one of these folders, click the folder’s name.
Under Related Communities, you see communities that have information related to the documents in this folder. To view a related community, click its name. If you have at least Select access to the community, you can join the community.
Under Related Folders, you see other Directory folders that have information related to the documents in this folder. To open a related folder, click its name.
Under Related Portlets, you see portlets that have information or functionality related to the documents in this folder. To preview a related portlet, click its name. If you have at least Select access to the portlet, from the portlet preview page, you can add the portlet to one of your My Pages.
Under Related
Experts, you see the users that are familiar with the documents
in this folder (for example, an expert might have written one of the documents
in the folder). To view the user profile for a related expert, click the
user's name.
Note: If you have the Self-Selected Experts activity right,
and are not already listed as an expert, click 
Add Me to add yourself
as an expert on the folder's topic.
Under Related Content Managers, you see the users that manage the documents in this folder and the content sources and content crawlers associated with this folder. To view the user profile for a related content manager, click the user's name.
To display the page associated with this help topic, click Directory.