Security (Document)

By default, a new document inherits the security of the parent folder, but you can change the security of the document. To specify which users and groups can access this document and what type of access they have, perform one or more of the following actions:

To allow additional users or groups access to this document, click Add Users/Groups.
To specify the type of access a user or group has, in the drop-down list under the Privilege column, select the access types. You can choose from the following types of access:

Read lets users or groups see this document.
Select lets users or groups add this document to other folders.
Edit lets users or groups modify this document.
Admin lets users or groups have full administrative control of this document, including deleting the document or approving it for migration.

Note: You can propagate the security of the folder to all the documents within that folder. If one of the documents in the folder is shared with another folder (such as when a document is copied from one folder to another), the security of the document is changed in both locations.

To delete a user or group, select the user or group and click .
To select or clear all of the user and group check boxes, select or clear the check box to the left of Users/Groups.
To see what users are included in a group, click the group name.

Note: If a user is a member of more than one group included in the list, or if they are included as an individual user and as part of a group, that user gets the highest privilege available to her for this object. For example, if a user is part of the Everyone group (which has Read privilege) and the Administrators Group (which has Admin privilege), that user gets the higher privilege to the object: Admin.

To display the page associated with this help topic:

Click Directory.
Click Edit Directory.
Click the folder that contains the document for which you want to edit properties.
Locate the desired document.
Click to the far right of the document name.
On the left, under Edit Standard Settings, click Security.