Main Settings (Knowledge Directory Preferences)

Use this page to specify how the Directory displays documents and subfolders.

If you have a large collection of documents, you can improve browsing performance by choosing Search as your browsing source (described in step 7).

In Knowledge Directory Preferences, specify the information you want to display in the Directory and the layout of that information:

1. In the Subfolder Description type list, choose the type of subfolder description to display in the Directory:

• Choose none to display no subfolder description.

• Choose abbreviated to display only the first 100 characters of the folder description.

• Choose full to display the full subfolder description.

2. In the Maximum number of subfolders to display list, choose the number of subfolders to display under the current folder.

3. In the Number of subfolder columns list, choose a number of columns to display subfolders. Documents are always displayed in a single column.

4. In the Number of documents to show per page box, type a number.

5. In the Document Description type list, choose the type of document description to display in the Directory:

• Choose none to display no document description.

• Choose abbreviated to display only the first 100 characters of the description.

• Choose full to display the full document description.

6. In the Related Resources placement list, choose the desired placement, relative to folders and documents: Left, Right, Top, or Bottom. Related resources are specified on the Related Resources page of the Folder Editor.

7. In the Browsing Source list, choose the source of the folder information that displays when browsing the Directory:

• Choose Search to use the portal Search Service to generate the list of folder contents.

• Choose Database to query the portal database.

8. In the Default Document Submission Content Type list, choose the default Document Type, which is used when you submit a document that is not mapped to any content type. If you do not want to specify a default, choose None. For more information on content types, click here.

In Browsing Column Properties, select the properties you want to display as custom columns when browsing documents the Directory:

• To add a property, click Add Property. A new entry displays at the end of the Browsing Column Properties list. In the new drop-down list, select the desired property.
  
  Note: Only numeric and date properties can be selected as custom column properties.

• To delete properties, select the properties you want to delete and click .

• The order in which properties appear on this page is the order in which the columns appear in the Directory. To change the order in which properties display:

• To move a property to the top of this list, click .
• To move a property up one space in this list, click .
• To move a property down one space in this list, click .

• To move a property to the bottom of this list, click .

• To display the page associated with this help topic:

1. Click Administration.
2. In the Select Utility drop-down list, click Knowledge Directory Preferences.