Main Settings (Remote Document)

You can create a pointer to a remote file repository document you want to submit. Links to documents you submit display in the Directory.

Depending on your portal configuration, you might also be able to upload a file to the Directory. When you upload a file, it is copied from the remote repository into the portal's document repository and a pointer is created to that copied file.

If you cannot submit a document or file to the Directory, request the Edit Document Directory activity right from your portal administrator.

Note: If you are using Netscape 7.1, the ANSI character set of your client must match that of the name of the file that is being uploaded. The ANSI character set is determined by the default system locale configuration of your client. For instructions on setting the default locale, refer to your operating system documentation.

To submit or upload a remote document:

1. Specify a file by performing one of the following actions:

• Type the UNC path to the document in the File path text box. If you are leaving the file in the remote location, you must type a network path (for example, \\myComputer\myFolder\myFile.txt). If you are uploading the file, the path can be a local path (for example, C:\myFolder\myFile.txt) or network path.

• Click Browse to navigate to the location of the file you want to submit. If you are leaving the file in the remote location, you must supply a network path to the file, and therefore, you cannot browse your local drives; you must browse the network to your computer and then to the location of the file. If you are uploading the file, you can browse to local drives or network drives.

Notes:

• Depending on how the administrator configured the Web service, the Browse button might not appear, therefore you might not be able to browse to the file. If you do not see a Browse button, type the path in the File path text box.

• If the Browse button does display and you cannot browse to the folder where the file you want to submit is located, the content source you chose might not have the necessary privileges to access the file location. Click Cancel and resubmit the file. Make sure to choose a different content source.

2. Under Choose Content Type, perform one of the following actions:

• Your portal administrator chose a default content type for this folder. To use the folder's default content type, leave Default Content Type selected.

• To choose a different content type:

1. Select This content type.

2. Click Change.

3. In the dialog box, select the content type you want to use and click OK.

Note: To learn more about content types, see the Content Types section in About Properties.

3. Under Choose Knowledge Directory Folders, you can perform the following actions to specify into which folders you want to submit this document:

• To add a folder, click Add Folder. The list of folders is filtered to show all folders to which you have Select access.

• To remove folders, select the folders you want to delete and click .

• To select or clear all of the folder check boxes, select or clear the box to the left of Folder Names.

• To change the order of the names in the list from ascending to descending alphabetical order (or vice versa), click Folder Names.

4. In the Content Language drop-down list, choose the language used for the majority of the document's content. The language you choose is the language by which the document is indexed. The search engine uses the language when searching.

5. Click Finish.

• To display the page associated with this help topic:

1. Click Directory.
2. Click Edit Directory.
3. Open the folder in which you want to store the document.
4. In the Submit Document drop-down list on the right, select Remote Document.
5. In the Choose a Content Source dialog box, expand the folders as necessary or use search to display the content source you want to use.
6. Select the content source and click OK.
   Note: If you are uploading a file, you must choose the Content Upload content source.