Submit a Document

You can submit a document if you have at least Edit access to the folder to which you are submitting documents. Once the folder administrator (one who has Admin access to the folder) approves your submission, links to the document you submitted display in the Directory.

Depending on your portal configuration, you might also be able to upload a file to the Directory. When you upload a file, it is copied from the remote repository into the portal's document repository and a pointer is created to that copied file.

If you cannot submit a document or file to the Directory, request the Edit Document Directory activity right from your portal administrator.

The language of the document you are submitting must match the language specified as your locale in My Account | Edit Locale Settings. For example, if your default locale is Japanese, the document you are submitting must also be in Japanese. If you are submitting a document in a language different from your default locale, change your default locale to match the language of the document before you submit it.

Note: If you are using Netscape 7.1, the ANSI character set of your client must match that of the name of the file that is being uploaded. The ANSI character set is determined by the default system locale configuration of your client. For instructions on setting the default locale, refer to your operating system documentation.

To submit or upload a document:

1. In the Document source drop-down list, accept the default document source or select another. The document source tells the portal how to find the document you are submitting.
   
   Note: If you are uploading a file, you must select Content Upload.

2. Specify a file by performing one of the following actions:

• If you are submitting a Web document, in the URL text box, type the document's URL.

• If you are submitting or uploading a file, specify a file by performing one of the following actions:

• Type the UNC path to the document in the File path text box. If you are leaving the file in the remote location, you must type a network path (for example, \\myComputer\myFolder\myFile.txt). If you are uploading the file, the path can be a local path (for example, C:\myFolder\myFile.txt) or a network path.

• Click Browse to navigate to the location of the file you want to submit. If you are leaving the file in the remote location, you must supply a network path to the file, and therefore, you cannot browse your local drives; you must browse the network to your computer and then to the location of the file. If you are uploading the file, you can browse to local drives or network drives.

Notes:

• Depending on how the administrator configured the Web service, the Browse button might not appear, therefore you might not be able to browse to the file. If you do not see a Browse button, type the path in the File path text box.

• If the Browse button does display and you cannot browse to the folder where the file you want to submit is located, the content source you chose might not have the necessary privileges to access the file location. Click Cancel and resubmit the file. Make sure to choose a different content source.

3. If you want to generate the document name and description automatically, you do not need to make additional changes. Otherwise, to manually specify the name or description:

• Select Use this name and, in the text box, type the name.

• Select Use this description and, in the text box, type the description.

4. When you are done, click OK.

• To display the page associated with this help topic, follow one of these procedures:

1. Click Directory.
2. Click Edit Directory.
3. Open the folder in which you want to store the document.
4. In the Submit Document drop-down list on the right, select Simple Submit.

1. Click Directory.
2. Open the folder in which you want to store the document.
3. Click Submit Documents.