Main Settings (Activity Manager)

All users in the Administrators group have access to all areas and features of the portal. For all other users, you control (on a group basis) who can perform administrative tasks by granting rights to portal activities. Users who do not have permission to perform a particular activity do not see the corresponding user interface elements in the portal.

This topic discusses:

Assigning Activity Rights
Portal Activity Rights
Custom Activity Rights
Creating Roles

Assigning Activity Rights

To assign an activity right to a group:

Click the activity right you want to assign. This launches the Portal Activity Editor.
Under Groups with Rights, click Add Group.
In the Select Groups dialog box, navigate to the group to whom you want to grant the activity right and click OK.
Click Finish in the Portal Activity Editor.
Click Finish in the Activity Manager.

Portal Activity Rights

The following table lists the available portal activities and describes what management tasks users can perform in the portal.

Activity	Description
Access Administration	Allows users to see the Administration tab and access the Administrative Object Directory.
Access Experience Rules Manager	Allows users to access the Experience Rules Manager.
Access Search Results Manager	Allows users to access the Search Results Manager.
Access Smart Sort	Allows users to access the Smart Sort Utility.
Access Unclassified Documents	Allows users to see the Unclassified Documents folder in edit mode of the Directory.
Access User Profile Manager	Allows users to access the User Profile Manager.
Access Utilities	Allows users to see the Select Utility drop-down list in Administration. Users can also access the Approve Directory Content and object migration utilities, but need additional rights to access other utilities. For more information on rights required to access other utilities, see Administration.
Advanced Document Submission	Allows users to specify advanced options when submitting a document to the Directory.
Create Activities	Allows users to create new portal activities.
Create Admin Folders	Allows users to create new administrative folders.
Create Authentication Sources	Allows users to create new authentication sources.
Create Communities	Allows users to create new communities and subcommunities.
Create Community Infrastructure	Allows users to create new community templates, page templates, and other community infrastructure objects.
Create Content Crawlers	Allows users to create new content crawlers.
Create Content Sources	Allows users to create new content sources.
Create Content Types	Allows users to create new content types.
Create Experience Definitions	Allows users to create new experience definitions.
Create External Operations	Allows users to create new external operations, which lets them run command-line actions through the portal and schedule these actions through portal jobs.
Create Federated Searches	Allows users to create new incoming and outgoing federated searches.
Create Filters	Allows users to create new filters.
Create Folders	Allows users to create new Knowledge Directory folders.
Create Groups	Allows users to create new groups.
Create Invitations	Allows users to create new invitations.
Create Jobs	Allows users to create new jobs.
Create Portlets	Allows users to create new portlets.
Create Profile Sources	Allows users to create new profile sources.
Create Properties	Allows users to create new properties.
Create Snapshot Queries	Allows users to create new snapshot queries. Users need Create Portlets activity right to create corresponding result portlets.
Create Users	Allows users to create new users.
Create Web Service Infrastructure	Allows users to create new remote servers, Web services, portlet templates, and portlet bundles.
Delegate Rights	Allows users to delegate activity rights to other users. Users can delegate only those activities to which they have rights themselves.
Edit Knowledge Directory	Allows users to enter edit mode in the Directory.
Edit Own Profile	Allows users to modify the values of their own user profiles.
Edit Profile Layout	Allows users to modify the profile sections in the User Profile Manager.
Self-Selected Experts	Allows users to specify themselves as experts on Knowledge Directory folders.

Custom Activity Rights

Many activities are available when you install the portal, but you can also create custom activities.

To create, manage, and delegate rights to portal activities:

To create a custom activity, click New Activity. In the Portal Activity Editor, specify the name, description, Uniform Resource Identifiers (URI), and security for this activity right. The name and the URI must be unique.
To remove a custom activity, select the activity you want to remove and click .

Note: You cannot remove the portal activities created upon install.
To select or clear all of the custom activity check boxes, select or clear the box to the left of Name.
To specify which users and groups can access an existing activity, or to view or edit other activity properties, click the name of the activity. In the Portal Activity Editor, you can see the name, description, URI, and migration history for this activity; you can also change the security or migration status.

Creating Roles

You might want to consider creating groups specifically to assign activity rights associated with a particular role in the portal. For example, if you created a group called "Community Administrator," you might want to assign the following activity rights:

Create Communities
Create Community Infrastructure
Create Groups
Create Portlets
Create Saved Searches
Create Users

To display the page associated with this help topic:

Click Administration.
In the Select Utility drop-down list, click Activity Manager.