Editing Search Results

For information on general search results functionality, see Search Results.

This topic discusses:

Viewing Search Results
Sorting Search Results
Saving Your Search Query
Searching Again

Viewing Search Results

The search results are displayed in a 5-column table:

Column	Description
(Select)	The check boxes in the first column enable you to select search results on which to take action.
Rank	Ranks the search results according to their relevance to your search query; 1 indicates the most relevant result.
Name	Displays the icon associated with the type of search result (for example, web page or user), the name and description of the document or object, a link to view the properties of the document or object (for example, author and creation date), and, for documents and document folders, a link to the folder in which the document or folder is stored.
Last Modified	Displays the date when the document or object was last saved.
(Edit)	The edit icons () in the last column enable you to change settings for any items to which you have at least Edit access.

To view a result, click its name.

If you click a...	You see...
Knowledge Directory folder	the contents of the folder
document	the document
community	the home page for the community Note: You can join the community while viewing it.
community page	the community page Note: You can join the community while viewing it.
portlet	a preview of the portlet Note: You can add the portlet to a My Page while previewing it.
user	the user's profile

To view the properties of an item, click (Properties) (the link displayed at the end of the description).

Note: If you have at least Edit access to a document, you can edit its properties.
For documents and document folders, to open the folder in which the document or document folder is stored, click the folder path (displayed under the description).
To change settings for an item, click to the right of the item. The item opens in its editor.

If your search returns more than 10 results, you see the 10 highest-ranking results. To view additional results:

If the results are sorted by relevance or last-modified date and there are more than 10 results or if the results cannot be further categorized, you can view the next 10 results by clicking Next >>, or you can view another set of 10 results by clicking a number range.
If your results are sorted by folder or by object type, you can view additional results from a category by clicking More >> to the right of the folder or object type name.

Sorting Search Results

By default search results are listed in order of relevance; that is, results that most closely match your search query are listed first. To change the sort order of your results, select an option in the Sort by drop-down list:

Relevance sorts your results according to how closely they match your search query. Best bets are only shown in search results when sorting by relevance.
Name sorts your results alphabetically by name.
Last Modified Date displays your results in the order in which they were most recently edited.
Folder groups your results by the folders in which they are stored and displays a list of the folders that contain search results. Click a folder to see the associated results.
Object Type groups your results by type of object (such as documents, users, communities, or portlets) and displays a list of the types of objects returned by your search. Click an object type to see the associated results.

Note: Sort order is not saved when you save your search query.

Saving Your Search Query

To save your search query (text and criteria):

In the Search again section, click Save this Search.
In the Save this Search dialog box, type a name for this search and click Save.
Your saved searches are available through the Portal Search portlet. To add this portlet to your My Page, click the link in the dialog box (Click here to add the portlet). To add this portlet at a different time, see Add Portlets.
Click Close Window.

Searching Again

To perform a new search or to search within your results:

In the Search again drop-down list, select Entire portal if you want to perform a new search or Within results if you want to restrict your search to your search results.
In the text box, type the text for which you want to search.
Click .

To perform an advanced search, which allows you to search for text and properties and to limit your search to particular types of objects and to particular areas of the portal:

Click Advanced search to display the Advanced Search page. For more information, see Advanced Search.

Performing Actions on Items

You can perform the following actions if you have the proper permissions. You must have at least Edit access to the result. For documents or document folders, you must have the Edit Knowledge Directory activity right. For communities, community pages, portlets, or users, you must have the Access Administration activity right.

Tool	Action
	Move lets you move an item to a different folder. Select one or more items and click to display the Choose Target Folder dialog box. Choose a location and click OK to move the objects.
	Copy lets you copy an item to a different location. Select an item and click . In the Choose Target Folder dialog box, expand the folders as necessary, choose a folder, and click OK to copy the object.
	Security lets you modify the security settings on an item. Select an item. To learn more about this feature, see Edit Security.
	Bulk Add lets you add one or more portlets or communities to one or more groups. You can use this bulk operation to add portlets to users' My Pages, or subscribe users to communities, based on group membership. Select the portlets or communities and click . For more information, see Bulk Add.
	Delete lets you delete an item. Select one or more items and click to display the confirmation dialog box. To apply your changes now, click OK; to apply your changes later, click Apply Later.
	Request Migration marks an item for migration to another portal. Select one or more items and click to display the Script Prompt dialog box. Type a comment and click OK.

If you are viewing users you can also perform the following actions:

To enable a user, click Enable. This allows the user to log in to the portal.
To disable a user, clickDisable. This prohibits the user from logging in to the portal.

To learn about the functions available at the top of the portal, see Portal Banner Functions.

To display the page associated with this help topic:

In the portal banner, type text in the box and click Search.
On the Search Results page, click Edit.